Policies and Guidelines

 

  

Rescue does not purchase dogs. This includes dogs from pet stores, auctions, puppy mills, breeders or owners. However, if anyone is aware of any Airedale in need of a new home, please inform us about what you know about the dog(s).


HISTORY

Adopted 10/21/2003

 

PDF

Airedale Terrier Club of America
Rescue & Adoption Committee 

BREEDER NOTIFICATION FORM


Date:




Dear

An Airedale Terrier of your breeding has recently come to the attention of the Airedale Terrier Club of America Rescue and Adoption Committee, and is in need of a new home. Since we realize that the welfare of this dog may be a concern to you, we would like to give you an opportunity to let us know how you want us to proceed.

Please complete the attached form and return it to the address below within seven days so we can get started right away. If we have not received the form within seven days, we will assume you do not wish to be involved in helping this dog.

Thank you,




Rescue Chair

Mail reply to:



Airedale Terrier Club of America
Rescue & Adoption Committee


Dog's name: AKC Reg #________________________
Sire:
Dam:
Date of birth: Sex: Neutered?
Last known owner:
Reason for Rescue's attention:
[ ] Owner can no longer keep dog
[ ] Owner has abandoned dog
[ ] Owner has surrendered it to pound or shelter
[ ] Owner has surrendered it to Rescue
[ ] The Rescue Volunteer in possession of the dog is willing to assist you rehome the dog ( Breeders must realize that Rescue Volunteers are not always able to assist in rehoming a dog. Their first priority is to abandoned dogs with no other support available. )
[ ] Dog has health problems requiring veterinary care
Veterinary evaluation attached
[ ] Other (report attached)

Breeder's Reply
[ ] Please contact me at the number below. I will make arrangements to pick up the dog at the earliest possible opportunity. I will reimburse the Rescue Committee for all expenses incurred through the date I take custody of the dog. I will provide the highest quality care to this Airedale Terrier for as long as it is in my care including quality food, water, proper shelter from heat or cold; active companionship, appropriate exercise, socialization, and professional veterinary care whenever necessary. I will never abuse, nor knowingly allow abuse of this Airedale Terrier. I will re-home the Airedale Terrier only with a family I believe to be interested in a lifetime commitment to the Airedale and who will agree in writing to provide the highest quality of care for said Airedale, including quality food, water, proper shelter from heat or cold; active companionship, appropriate exercise, socialization and professional veterinary care whenever necessary.

[ ] If the Rescue Volunteer in possession of the dog has made an offer to assist in rehoming the dog, I would like to cooperate with Rescue to find the best possible home for this dog. I will support the dog until a new home is found. Enclosed is a deposit of $_____________ for expenses payable to ATCA Rescue & Adoption. [ Only available if Volunteer in possession of the dog has offered to assist in rehoming the dog. ]


[ ] I am unable to help at this time and release any claim to the dog.

Breeder's name:

Address:

Phone:




_________________________________________________________
Signature

 

The ATCA Rescue Committee Treasury is a repository for donations by its members, or funds raised and given to the rescue treasury, to be disbursed to anyone submitting a voucher with receipts for valid expenses in helping a purebred Airedale (mainly vet expenses: spay/neuter, shots, check-up, heartworm testing and treatment, ear and eye infections, etc.) but only after their local funds are exhausted. Reimbursements are made for valid expenses as claims are made.

The Committee will consider requests for funds above ordinary medical expenses on a case-by-case basis. Boarding expenses are ordinarily reimbursed only for short-term emergency situations.

The rescue treasury is not unlimited, and cannot be the basis of any individual or group's financial planning. Each individual and group must try to work within their means as there is no money to be counted on regularly. To compensate for the possible limit of funds available, we welcome the presentation of any individual or group's fundraising efforts on the rescue list as a means of financing Rescue in areas where more funds are needed than can be found locally. While we caution volunteers to be frugal with expenses, we continually look for ways to make certain that no purebred Airedale EVER slips through the system because of lack of funds.

Guidelines for Reimbursement of Boarding costs

The best situation for the rescue dog is to be placed in a foster home until a permanent home is found. We understand that there are times when the number of dogs exceeds the foster homes available.
  • If a dog must be boarded at a commercial kennel and local funds have been exhausted, the Rescue Fund will reimburse boarding costs up to $10.00 per day for up to 30 days, if funds are available. After 30 days, a short note should accompany requests for reimbursement with an explanation of why additional kenneling is necessary. The Board will consider extensions on a case-by-case basis.
  • Medical expenses always take precedence over other expenses. If the dog is being kenneled because of a medical condition (i.e., heartworm treatment), the 30 days will not start to run until the veterinarian has released the dog from treatment.
  • Rescue volunteers should always ask veterinarians and boarding kennels to provide no-charge or discounted services to rescue dogs and must realize they may have to bear the entire expense if no funds are available.
  • There is a sample letter on the resources page asking veterinarians for discounted fees. It can be adapted for kennels.

Guidelines for Reimbursement from the Joey Fineran Memorial Senior Fund

The Joey Fineran Memorial Senior Fund is meant to assist with the expenses of Senior Airedales in rescue and, in special cases, Senior Airedales that have been adopted.

A Senior Airedale is defined as one rescued at age 8 or older. The Joey Fineran Memorial Senior Fund is limited and no money expended on behalf of a Senior Airedale is guaranteed to be reimbursed, as is the case with any Airedale in need. The Joey Fineran Memorial Senior Fund follows the existing guidelines established by The ATCA Rescue & Adoption Committee for the assistance of an Airedale in need as indicated in this document.
  • The Board will consider requests for funds to assist with the expenses of a Senior Airedale that has been adopted and is living in its forever home where assistance is needed by the human to help maintain the lifestyle of the Senior Airedale (such as: special medications, supplements, dental care).
  • Reimbursement Vouchers for supplements, dental care, minor surgeries and special needs items for a Senior Airedale living out its remaining years in a long-term Foster Care situation may also be considered by the Board. All requests for reimbursement must be received within three months of the date the expense was incurred.
  • The Board is unable to approve any extreme intervention care for a Senior Airedale at this time (such as: chemotherapy, blood transfusions) as the funds are limited.
  • When expensive treatment is being considered, the request for assistance should be made in advance; a requirement we make of all Airedales in need to ensure that funds will be available. The request should include a written estimate on the veterinarian's letterhead, which includes the following:o Your full name
          o Airedale's name
          o Diagnosis
          o Prognosis
          o Complete breakdown of costs, including any charges for follow up care.
          o The urgency of the Airedale's condition
  • When a request for funds has been approved, the Treasurer must be notified as soon as the procedure has been scheduled. Invoices for a pre-approved expense must be received within thirty (30) days of approval. If invoices are not received within that time, the funds set aside will be redistributed to the Joey Fineran Memorial Senior Fund.
  • The Joey Fineran Memorial Senior Fund is not here as a convenience for those who would simply rather have someone else pay their bills. Owners of Senior Airedales should also explore other sources for assistance, including their veterinarian --many veterinarians will work with patients on a payment plan, private fundraisers, loans from family and friends, and care credit www.carecredit.com

Guidelines for Reimbursement from the Grace J. Sibley Memorial Fund

The Grace J. Sibley Memorial Senior Fund is meant to assist with the expenses of Airedales in rescue that need more training than the foster home is able to provide in order to be adoptable.   Volunteers need to contact the Treasurer with the full background of the dog, the behavioral issue that needs to be addressed, the plan for training and the amount requested.

Submitting Claims for Reimbursement

Complete the Airedale Rescue voucher form:

           If you are unable to download either above, contact the treasurer to request a copy

Attach to the voucher form:    

  • A photograph of the dog (a copy is fine as long as it clearly shows the dog is a purebred Airedale)
  • A copy of the intake document (paperwork from shelter, owner or finder transfer document)
  • Copies of paid invoices for all expenses. Be sure you retain the originals/copies of invoices in your records and give your adopters copies of records necessary to prove they are spayed/neutered and current on vaccinations.

Anyone requesting reimbursement from the ATCA Rescue & Adoption Committee Treasury must agree to follow the guidelines established by the Committee. By submitting a claim, you are certifying you have read the guidelines and policies linked to below.   

and are following them.

MISUSE OF FUNDS

If it is discovered that funds received from the ATCA Rescue & Adoption Committee Treasury have been misused, the misspent funds must be refunded to the Treasury, no further claims will be accepted from the volunteer or group and the volunteer or group will be removed from the official roster of rescue volunteers.

PDF

 

 

The first choice for all rescuers is to place our Airedales within our regional area so we can provide adequate follow up for the placement. On occasion one region may have more Airedales in their program than they can place or a home for a "special" Airedale may be found in a neighboring region. However, when a rescuer places beyond their borders it is important to work through the coordinator and/or recognized Airedale rescue volunteer in the area of the prospective home. This communication involves several suggested steps.


Region A represents the region which has the dog to place and Region B represents the distant placement location.

  1. When you get an inquiry from outside your region it is good general policy to ask the inquirer to contact the regional volunteer in their area. You can explain that the potential adopter will be working closely with the local volunteer if they adopt. You can also add that there may be Airedales in their area that are available for adoption. Then follow up this initial contact with a note to the Region B volunteer to let her know you were contacted and any specifics of the conversation.
  2. If the inquirer follows up by completing an application, then volunteers from Regions A and B should discuss the application and determine if it looks solid enough to warrant a home visit.
  3. The Region B coordinator will be responsible for arranging the home visit and reporting the results back to Region A volunteers. If the home is approved, volunteers from regions A and B can discuss whether or not there is an Airedale in Region B that would be suitable or if, in fact, the Airedale from the more distant Region A is the best match.
  4. Upon a satisfactory home visit and mutual agreement among volunteers in the regions involved, the more distant Airedale may be placed. Ideally at this point volunteers from each region will discuss the possibility of the placement not working and how that situation would be handled both tactically and financially (any vet bills).
  5. Any Airedale sent to a distant placement must be well-groomed, have received essential vet care and have been evaluated in terms of temperament and suitability for placement in the distance home.
  6. The volunteer in Region B will agree to meet with the adopter at the time the Airedale arrives, will complete any necessary paperwork and take the donation check.
  7. The Region B volunteer will hold the donation check for 3 weeks then forward the check to Region A volunteers if the placement seems to be working.
  8. If problems arise in the placement within the 3 week time frame the Region B volunteer returns the check to the adopter and makes arrangements to remove the dog.
  9. Volunteers from Region A and B will discuss how to proceed with the dog and how expenses are to be handled.

  

While these procedures may vary somewhat depending on the situation, the important point is to respect the role of volunteers in other regions. If you receive either a serious inquiry or application from a person outside of your region please forward the application /inquiry and follow up by contacting the appropriate regional volunteer. Keep lines of communication open. Travel is stressful for all involved (dog and man) and should only be undertaken when it seems in the best interest of a particular Airedale.


HISTORY Adopted 11/23/2003

COMMITTEE COMMENTS

The policy regarding long distance placements was written and approved by the ATCA Rescue and Adoption Committee due to the fact that we are getting more and more Airedales showing up in parts of the country where there are very few volunteers. We do realize that every rescue volunteer has a personal life and we are all caught up in a busy world, but in making decisions necessary to get dogs to a new and better place as expediently as possible, we need to remember that we are all in this together.

At the Montgomery meeting, we had a lengthy discussion about out-of-region placements and it became apparent that, although most volunteers and groups work well together using common sense and courtesy, we needed a written policy in place to eliminate our stepping on each others toes. We all have the same goal, but there are logical and thoughtful steps that need to be taken to enable us all to reach it.

The Committee continues to be contacted by volunteers around the country with questions about what is proper procedure. These guidelines are to make sure that everyone is moving in the same direction. Of course, there will occasions when some part of the guidelines cannot be followed, but the volunteer should be able to explain why the exception was made.

Rescue and Breeders

Good breeders accept responsibility for dogs they produce and take them back if they need help, re-evaluating and placing them in suitable new homes. Irresponsible breeders fail to live up to their end of the bargain and don't care what happens to their puppies once they are sold. Some dogs' backgrounds are never known, but good bloodlines run through many rescue dogs. So many of these Airedales are handsome, frequently under long and matted coats, and each one shines, both in spirit and appearance, with grooming. The transformation is astounding. Even more impressive are their temperaments, most often very appreciative of at last ending up in the hands of "Airedale people" who understand them.

rehomed Airedale   rehomed Airedale

Every ATCA breeder is bound by the ATCA Code of Ethics, which includes sale and placement responsibilities.  In addition to proper placement and ongoing training of new owners, the ATCA breeder accepts a lifetime responsibility for the welfare of all puppies bred and dogs sold.  If an individual can no longer care for their Airedale, the breeder will take the Airedale back or make suitable rehoming arrangements.  When an Airedale is in need of rehoming and the ATCA breeder of that dog is known, the volunteer in custody of the rescue Airedale will quickly notify the ATCA breeder directly.  The Airedale will be expeditiously returned to the ATCA breeder at the breeder’s expense.

If necessary, the Chair of the ATCA Rescue and Adoption Committee will notify the ATCA breeder directly or use the Breeder Notification Form, so that the ATCA breeder’s obligation can be fulfilled.

If the ATCA breeder is unable to assume responsibility for rehoming the dog, they may cooperate with the rescue volunteers in rehoming the dog.  The breeder should assume all reasonable out of pocket expenses incurred by the rescue volunteer in custody of the dog.  The breeder and rescue volunteer may reach an agreement upon a dollar amount that the breeder is able to contribute for the care and rehoming of the Airedale.  ATCA breeders and rescue volunteers cooperating and working together is the best solution for all concerned.

In the event that a breeder does not accept full responsibility for the rescue, care, and rehoming of an Airedale of their breeding, the volunteer who has  custody shall assume that responsibility.  The ATCA Rescue and Adoption Committee shall report to the ATCA Board of Directors on the facts and circumstances of ATCA breeders’ Airedales, which enter into the rescue network.

Airedale rescue volunteers may use their discretion in notifying non-ATCA breeders of any Airedales known to be of their breeding, assuming the breeder has no legal ownership interest in the dog.


 

Donate with PayPal or Credit Card

 

Click here for other ways to donate

Airedale Information

The ATCA Rescue & Adoption Committee fulfills the Airedale Terrier Club of America, Inc. ("ATCA") obligation to protect and advance the interests of the breed by providing services to lost, abandoned, abused or unwanted purebred Airedale Terriers.