We all know the saying, “Work smarter, not harder.” As a believer in that philosophy I’d like to suggest how you can organize the information about rescue contacts and related information in the area in which you work.
First, get a standard, snap-open, 3-ring notebook, one that you will carry in your car when out on Airedale rescue volunteer business. Purchase or make dividers for that notebook so you can easily locate the sections of information you will be entering into that notebook.
This is NOT the same as the Presentation Notebook we discussed in our last article. The Presentation Notebook is one you carry with you when calling on contacts in your area. The AIREDALE RESCUE VOLUNTEER NOTEBOOK is your personal rescue notebook, with your personal notes on people and places you work with.
Head up page as: AIREDALE RESCUE VOLUNTEER NOTEBOOK.
Information on this page will identify who owns this notebook, should it be misplaced or lost. Information to include:
This section will define the geographical area that you are able to cover for Airedale Rescue. This could be described as:
This section is to hold a copy of the National Rescue Roster. You can find this on the NAR website. Go to www.airedalerescue.net and from the opening page click on “About Rescue”. From the drop down menu, select “Regional Rescue Contacts”. Print this list of contacts for your notebook. This provides you ready information when you need to contact Airedale Rescue volunteers in other areas of our country.
If you are in a group that has their own roster, include that in this section also.
NOTE: Frequent changes are made to the rosters, so be sure to FREQUENTLY check and update your rosters.
This section should contain veterinarians in your geographical area.
On return visits, these notes will be helpful. Call employees by name when you can. Having noted information from previous visits gives you credibility when you call again, you won’t have to ask the same questions twice.
This section is for shelters in your geographical area. Prepare a separate page for each shelter in your area, and put the following information on that shelter’s page.
This section should contain groomers within your area. Create a sheet for each grooming shop.
This section is for boarding kennels within your area.
Use this section to list Airedale breeders within your area. Keep updated information, such as:
ATCA breeders will be aware of Airedale Rescue and what we do. It is a courtesy to introduce yourself to them.
Backyard breeders may or may not be receptive to your services. However, dogs produced by these breeders are the dogs we frequently get into rescue. It could be to your advantage to introduce yourself and explain what we do.
In this section, create a list of advertising places for dogs that you can check for lost dogs or dogs in need of adoption:
...remember that this is YOUR notebook, ready for you to record all the information that will be helpful to have at your fingertips. Creating this information in a 3-ring binder allows for easy insert and/or removal of pages as the information changes. Work smarter, not harder!
ART Newsletter Copyright 2010 by Sally Schnellmann and National Airedale Rescue. Reproduction in whole or in part is forbidden without the publisher's written permission.